Resources for Faculty and Staff
Using Accommodate to manage accommodations and exam bookings.
Student Accommodation Letters
OAE Student Accommodation Letters are not delivered to you in hardcopy by OAE staff members or students. Instead, students request their letters every semester using Accommodate, we review their requests, and upon approval, we make the letters available in your Accommodate for Faculty account. Accommodate will alert you by email when a student requests accommodations in your class, but you can only access their Accommodation Letters via your Accommodate for Faculty account where the letters can be viewed or printed.
You can find your students' current accommodation letters on your Accommodate for Faculty home screen. View them from that screen. Once viewed, they can be found from the left side menu under Accommodation Letters. You can review, sort, and print the letters from there.
Please use this document, Navigating Accommodate for Faculty, for full instructions and details.
Important Note: Students are responsible for notifying each instructor about their accommodations at the beginning of each semester OR as soon as they are fully registered with OAE. Please direct all questions or concerns about an accommodation to our office as soon as possible.
If you have any questions or concerns about the implementation of an accommodation, please contact the OAE immediately at oae@loyno.edu.
Exams: Scheduling, Approving, Uploading Exams:
Very detailed instructions can be found here.
Scheduling an exam:
From your Accommodate home page, select ‘Courses’ on the left side of the screen.
A list of all the courses you teach will populate. Choose the course for which you wish to schedule/upload the exam.
Click on the double arrows on the right side of the tabs at the top of the screen and select ‘Upload Exam(s).
Select ‘Add New Exam’
Fill in exam information. Under ‘Description,’ include approved materials and additional proctoring information (calculators, notes, open book, formula/periodic table use, etc.).
‘Test Length’ refers to the normal allotted time for non-accommodate students. Upload exams and additional materials (formula sheets, periodic tables, etc.).
Select approved dates in which exam can be taken. ‘Yes’ will add test to all pending or approved student requests. After reviewing exam information, select ‘Submit’ to finalize exam upload.
Approving an exam:
On your Accommodate home page, the requested exam populates at the top under ‘Test Room Bookings to Review’.
Selecting to exam will populate a dropdown with the student info below. If OAE proctor has already approved, it will be highlighted in green. (Test coordinator will approve requests as they come in - this will most often be your view.) Select ‘Review’ to continue.
Testing information will appear below, please confirm it is correct. ‘Length’ refers to the student’s accommodated extra-time test length.
Course information and the exam name will appear below (exam name is whatever the student named it in their request). If the accommodated exam length seems incorrect (usually if the exam or quiz will not take the whole class period), select no and explain your concern in the additional notes section at the bottom. Please ‘Indicate required/approved materials’ including directions for calculator use, outside notes, formula sheets, canvas codes, etc. Select exam delivery options from the drop down. If uploading to accommodate, clicking ‘Upload Button’ will take you to another popup window and the information on the current page will not be saved unless clicking ‘Save’ at the bottom before doing so
Forms & Helpful Resources:
OAE Handbook for Students, Faculty, and Staff
Considerations for Disability Related Absences
Considerations for Due Date Extensions
Genio (formerly Glean) for Faculty FAQ
Audio Recording Lecture Statement and Agreement
Canvas
Canvas: How do I add assessment accommodations for a student in New Quizzes?
Canvas: How do I add extended time in Canvas for an established quiz?
Accessible & Inclusive Instructional Materials
Creating Captions for my course materials using Kaltura
University of Washington DO-IT: Applications of Universal Design in Postsecondary Education
The U.S. Department of Education’s Office for Civil Rights has a video series covering a variety of topics on digital access in education, including how people with disabilities use technology, applicable Federal regulations, and identifying and remediating barriers to access.
Designing an Accessible Course
Understanding Learning Accommodations - Training: