Resources for Current OAE Students

Sending out Accommodation Letters and Scheduling Exams at OAE:

ClockWork is the current online management system for accommodations. If you are registered already with OAE and not a student enrolled in the College of Law (COL), you use ClockWork to:

View, download, and submit copies of your official accommodation letters
Schedule tests to be taken with accommodations in the OAE testing center
View upcoming appointments for tests booked in the OAE testing center

Note: If you are not already registered with OAE, please follow these instructions.

To send accommodation letters each semester (not COL students):

1. Log in to your Single Sign On
If you experience technical difficulty during login, please contact the IT Help Desk directly by calling (504) 865-2255 or via email at helpdesk@loyno.edu.

2. Click on the SSO app titled ClockWork for Students.

3. Click on Manage Accommodations and follow the on-screen instructions to send your letters to professors.

Important Note: Students are responsible for notifying each instructor about their accommodations at the beginning of each semester OR as soon as they are fully registered with OAE. Instructors are responsible for accessing and acknowledging accommodation letters online and then implementing the accommodations as outlined. Please direct all questions or concerns about an accommodation to our office as soon as possible by emailing oae@loyno.edu.

To schedule a test or quiz with OAE (hours 8:30-4:45 M-F):

1. Log in to your Single Sign On
If you experience technical difficulty during login, please contact the IT Help Desk directly by calling (504) 865-2255 or via email at helpdesk@loyno.edu.

2. Click on the SSO app titled ClockWork for Students.

3. Click on Schedule a Test or Exam and follow the on-screen instructions.

Important Note: Students must schedule test/quizzes TWO (2) working/business days in advance and midterms/finals seven (7) working/business days in advance. If your test with accommodated time will run past 4:45, you must make arrangements with OAE at least seven (7) working days advance. Failure to do so may not guarantee you a slot to test with OAE. We may have some extended hours during final exams. Please direct all questions or concerns about testing/scheduling to our office as soon as possible by emailing oae@loyno.edu.

Handbook, Policies, and Procedures

Loyola Resources

OWLS

OWLS offers free peer tutoring to all full-time undergraduate students in math, science, business, writing, foreign languages, study skills and more.

Advising and Coaching

An essential part of assisting students with defining and - ultimately - achieving their personal and academic goals is helping them explore the college landscape and building a foundational knowledge of resources and strategies for success.

Career Development

The Career Development Center is committed to serving students, alumni, and our employer partners during the pandemic. We are open and operating in person and virtually for students.

TRIO–Student Support Services

Funded through the U.S. Department of Education, TRIO Student Support Services serve and assist Loyola students who are first-generation college students, living with a disability, and/or come from limited-income backgrounds.

University Counseling Center

Parking

Shuttle Services

Need to find a quiet place on campus?

Sensory Room

The OAE has a sensory room located in the Student Success Center (SSC). The room can be used by one student at a time, for a 30-minute period. Check in at the SSC front desk.

What is a sensory room?

A sensory room is a specially designed space that provides individuals with a controlled and immersive sensory experience. These rooms are not only used for relaxation and stress relief but also as therapeutic tools for various sensory processing disorders, disabilities, and cognitive conditions.

Here is how a sensory room most commonly uses our senses:

Visual Stimulation: Visual elements in sensory rooms often include engaging and stimulating lighting, such as dimmable LED lights or projected images with calming patterns and colors. These visual stimuli can help create a tranquil and visually appealing environment.
Auditory Stimulation: Sensory rooms incorporate various sounds and auditory experiences. Soft music, nature sounds, white noise machines, or even gentle, rhythmic sounds like ocean waves can promote relaxation and reduce stress.
Tactile Stimulation: Tactile experiences are essential in sensory rooms. Soft and textured surfaces, cozy blankets, weighted blankets, plush toys, or tactile panels on walls can provide comforting sensations. Interaction is able to personalise tactile needs to create elements such as water, sand, specific materials that will a participant.

Scholarships for Students with Disabilities

The OAE has compiled this information as a convenience and for your reference. We do not coordinate, administer, or advocate for any of the below listed organizations, websites, or funding programs.

For Students with Vision Impairments/Who Are Legally Blind

Students with Learning Disabilities

For Students with Psychiatric Disabilities

For Students Who Are Deaf or Hard of Hearing

For Students with Physical Disabilities or Chronic Health Impairments

Diabetes Scholars Foundation

For Students with All Types of Disabilities

Assistive Technology/Helpful Apps

Low to No-Cost Accommodative Technology

Speech to Text

Otter.ai

Free account: 300 monthly transcription minutes; 30 minutes per conversation; Import and transcribe 3* audio or video files lifetime.

Speechnotes is a dictation tool compatible with every device that has access to Chrome and a microphone.

Mac's have a dictation program built-in. To turn on this feature, visit Apple's website here.

Screen Readers

10 Free Screen Readers For Blind Or Visually Impaired Users - Usability Geek

NDVA

The NVDA screen reader can be downloaded free of charge by anyone.

VoiceOver is Mac's built-in screen reader that describes aloud what appears on your computer screen: it speaks the text that’s in documents and windows.

Read and Write has a free 30 trial license. Read&Write is a literacy support tool that offers help with everyday tasks like reading text out loud, understanding unfamiliar words, researching assignments and proofing written work.

Helpful Apps

dubbii: the body doubling app

Focus Plant: Study timer and study focus app

Todoist Todoist makes it frictionless to get all your tasks out of your head and organized in one trusted place.

Considering Study Abroad?

Students with disabilities interested in studying abroad should plan ahead and prepare for the experience. It is important to fully research the program and understand well in advance what to expect when studying in a different country. The Office for Accessible Education (OAE) can be a resource for students with disabilities considering their study abroad options. Determine your country of interest and begin to create a research plan.

Loyola will work to help students with disabilities request and receive approved reasonable accommodations on study away programs to the extent that they can be arranged, taking into account challenges that might arise due to the program being in a foreign setting. Because of these factors, we cannot guarantee that every Loyola-approved accommodation can be implemented in every program location.

It takes time and planning to arrange many accommodations abroad. You should start this process as early as possible. If you need assistance identifying programs and/or program locations that may fit your individual needs, you should reach out to a CIE advisor as early as possible. Advisors can help you explore all of your options, determine the feasibility of offering particular accommodations in particular program locations, and help arrange accommodations if needed and available.

If it should become apparent at any point in this process that your preferred program/program location cannot reasonably accommodate your specific needs, we will work with you to explore other program options that may fit both your interests and needs.

Loyola’s Center for International Education (CIE) offers different program options, which vary in terms of how accommodations can be considered and applied. The options and accommodation processes are listed below:

LOYOLA FACULTY-LED PROGRAMS

Complete the Health Inventory and Self Care Plan in the study abroad program application. Be sure to list the accommodations for which you have been approved by OAE and your plan for care while studying abroad. You should discuss your accommodation requests with OAE prior to attending your study abroad program. Email oae@loyno.edu to request a meeting with your OAE Coordinator. OAE will facilitate reasonable accommodations and work with CIE and the faculty to provide equal access when feasible within the scope of the experience.

OUTGOING EXCHANGE PROGRAMS

Complete the Health Inventory and Self Care Plan in the Outgoing Exchange program application. Be sure to list the accommodations for which you have been approved by Loyola OAE and your plan for care while studying abroad. Even though students pay Loyola tuition, OAE would NOT be responsible for accommodations for students while on these exchange experiences because Loyola/OAE are not the responsible parties for providing the accommodations. Students must work with the respective institution to explore the possibilities of reasonable accommodation within that University’s process. OAE may be able to assist you in the process by providing verification of your accommodations or a copy of your documentation for you to submit to that institution.

NON-LOYOLA STUDY ABROAD PROGRAMS

Students in non-Loyola study abroad programs work with a 3^rd party program to coordinate their experience. OAE would NOT be responsible for accommodations because the program is operated by a separate entity distinct from Loyola. Contact the 3^rd party provider to request information on how to request accommodations. OAE may be able to assist you in the process by providing verification of your accommodations or a copy of your documentation for you to submit as part of your request.

INCOMING EXCHANGE PROGRAMS

If a student from another country plans to attend Loyola through the Incoming Exchange Program, the student should register with OAE if they need to request disability-related accommodations.

Frequently Asked Questions

When should I tell my study abroad program that I have a disability?

Notify the program as early as possible after you are accepted so you can begin collecting data about the program and country as soon as possible. Consider what accommodations you will require outside of academic accommodations, find out about available resources and accessibility in that country and research how people with disabilities are viewed in that country. We recommend starting this process well in advance of departure for study abroad.

I already have accommodations approved by OAE. Do my accommodations automatically apply to the study abroad program?

The accommodations and the accommodations process will vary depending on the type of study abroad program. Instructions on requesting accommodations for each program are above in the Exploring Accommodations section.

What are the things I need to consider when studying abroad?

What are the host country’s disability laws?
How do you manage new situations?
How accessible is the country? Will navigating it be a problem?
Are your medications legal in this country? Please check with the Center for International Education for advice.
If attending a university abroad, research that university’s accommodation process.
Do you have medical dietary restrictions?
Is public transportation and housing accessible?
What are the daily activity requirements (e.g. standing, walking tours, other activities)?